Campbells is seeking an experienced Legal Secretary to provide dedicated support to multiple partners and attorneys within a dynamic and fast-paced team. The ideal candidate will be a proactive and collaborative team player, committed to delivering exceptional professional service. This role requires a high level of attention to detail, resourcefulness, and the ability to think critically and adapt quickly. Strong communication skills and a positive, enthusiastic attitude are essential qualities for success in this position.
Principal Duties and Responsibilities:
- Oversee the attorneys’ billing and collection processes, including time entry management, drafting invoice narratives, and assisting with accounts receivable collections.
- Arrange travel and meetings, manage diaries, update marketing notes, and process expense claims.
- Maintain and manage attorneys’ calendars to ensure efficient scheduling.
- Coordinate conference calls and meetings, ensuring smooth communication and logistics.
- Support special projects as needed, providing assistance and expertise when required.
- Collaborate with other members of the secretarial team to ensure seamless operations.
- Act as a liaison with government agencies and corporate bodies to facilitate communication and compliance.
- Handle necessary filings with internal and external bodies to ensure timely and accurate submissions.
- Assist in preparing presentations, proposals, pitches, and responses to RFPs.
- Maintain organized and efficient document management and filing systems to support accessibility and compliance.
- Maintain and update client databases, contact lists, and case management systems to ensure accuracy and efficiency.
- Take minutes during meetings and ensure accurate documentation and distribution of action items.
Minimum Requirements:
The successful candidate will have:
- A minimum of five years’ of relevant experience and prior experience at a law firm is essential;
- A degree, legal secretarial, paralegal and/or project management qualification would be advantageous;
- Good working knowledge of Microsoft Office Suite, iManage, Billing and CRM systems, and experience of Aderant is preferred;
- The ability to multitask, handle a full caseload, and a typing speed of 70 WP; and
- The ability to work on your own initiative and to work overtime at short notice when required.
Salary and Benefits
Campbells offers an attractive salary commensurate with experience ranging between CI$55K – CI$70K per annum, plus eligibility for overtime, 20 days’ leave per annum, and statutory health and pension benefits.
Click here to apply.
Deadline for applications: 17 January 2025
**No agencies will be considered at this time**